GLOSSARY FOR LEAVE MANAGEMENT
Employees can apply for leave from work for various reasons. Some leaves are statutory requirements, while some others are additional leaves at the discretion of an organization. There are paid leaves, where companies need to calculate the salary even though the staff is away from work and there are also unpaid leaves, where the staff’s absence from work will not be compensated with any payment. The leave name of the supposed leave could be different even though it carries the same meaning in other countries. Please note that not all leaves are applicable to all companies in view of certain scenarios whereby some employees are barred from taking leave at a certain period due to operation requirements.
TimeTec prepares a glossary of terms related to leave and HR matter for your reference.
 
A | C | E | H | L | M | P | S |
 
A Details explanations or relevant website information
Absent       Time taken off work by an employee. Absence can be categorized as authorised or unauthorised. Authorized absence is when the absence is approved by someone having the permission to do so while unauthorised absence refers to a situation when the employee is not given permission to be absent from work.
Accrued Leave The leave accrued during the year within your current holiday pay year. At every pay period, this leave entitlement keeps increasing based either on the hours worked or the days paid depending on your company’s policy and at the end of the year, you will have accrued your total entitlement.
Annual Leave Paid time off work granted by employers to employees to be used for whatever reason the employee wishes. Annual leave entitlement is different in each country. Apart of it being a statutory requirement, a company can also add days to its staff’s annual leave entitlement at its discretion.
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C  
Compassionate Leave A period of absence from work granted to someone as a result of particular personal circumstances, especially the death of a close relative.
Crunch Time Crunch Time can be used as an event on the calendar to alert users on critical/time-pressing period. These events can be setup to prevent users from requesting leave on these supposed days.
E  
Examination Leave A period of absence from work granted to an employee who has to sit for an important examination. In general, Examination Leave can be a subset of Annual Leave but for some companies, employees are encouraged to upscale their knowledge and as a result, Examination Leave is given as a separate additional leave.
H  
Half Day Leave An employee is permitted to leave the office for half of the normal working hours. For example, if the total working hours is 8, a half day leave would mean taking time off from work, i.e. 9a.m to 1p.m (half day morning) or 2pm to 6pm (half day evening). The leave balance will then be deducted by 0.5 for each Half Day Leave approval.
Hospitalization Leave The amount of paid outpatient and hospitalisation sick leave that an employee can take and it is usually capped at the total of sick leave entitlement. For example, if you have already taken a certain amount of days of outpatient sick leave within a year, then the number of days of hospitalisation sick leave that you can take is deducted from that of your outpatient sick days.
L  
Leave Policy A Leave Policy is a set of rules, procedures and guidelines established by organizations in accordance with applicable federal and local laws, which govern the process, timeframes and reporting procedures for time taken off work.
Leave Restriction Limit the number of users who can request to be on leave on the very same day by adding in Leave Restrictions. You can set the daily limit in terms of office, department, leave type or any other specific combination which suits your organization's policy. In addition, you can also specify a date range within Leave Restrictions.
Leave Without Pay/ Unpaid Leave A period of time that someone is allowed away from work for holiday, illness, or other special reasons, in which they are not paid for.
M  
Marriage Leave An employer can give employees marriage leave at his/her discretion. However, Marriage Leave is usually considered fully paid leave; but you may decide for it to be part-paid or unpaid if the leave you granted is for an extended period of time.
Maternity Leave A period of absence from work granted to a mother before and after the birth of her child.
P  
Paternity Leave A period of absence from work granted to a father after the birth of his child.
Prorated Balance A feature that can be used in both leave policies and length of service accruals, where the number of leaves are divided based on the time of service. For example, if your leave policy allocates 12 annual leaves a year in January, and you hired a new employee in October, you can then use the prorated balance to allocate a percentage of his yearly allowance to the remainder of the calendar year. The same method can be applied for the length of service accruals, where the additional leave allocations can be divided throughout the remainder of the calendar year.
S Details explanations or relevant website information
Sabbatical Leave Sabbatical leave is defined as a time period in which a person does not report to his regular job but who remains employed within that company. An example of sabbatical leave is when a professor takes a semester off to conduct a study on a subject of interest.
Service Accrual The Length of Service Accruals are used to automatically increase your user's allowance/balance once they have reached a certain number of months/years of service within your company. For example, if a user has served the company for more than 5 years, 3 days of annual leave will be added to their leave allowance/balance.
Sick/Medical Leave Sick leave (or paid sick days or sick pay) is time off from work that workers can use to stay home in order to address their health and safety needs without losing pay. Additionally, some companies might require proof from medical practitioner to grant this.
Study Leave A period of absence from work granted to an employee who has to study for an important examination.
Human Resource departments have to be well-versed on the subject of Employee Leave Entitlement. Moreover, the implementation has to comply with the statutory requirements of a country and also the leave policy of a company. Get it done accurately at all times without facing any complication with the deployment of TimeTec Leave cloud-based solution. Experience the convenience of a modern system without any obligation.
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